Information Held

This page lists the information available to the public in accordance with the Model Publication Scheme produced by the Information Commissioner.
All of the information mentioned below can be obtained either on this website or from the Parish Clerk in hard copy or free of charge by email. Contact details for the Parish Clerk and the Schedule of Charges for hard copy are shown at the end of this listing.
The Parish Newsletter also includes some details in Class 1 below.


Print/Download To download the information as a PDF or Print it click here.


Information to be published How the information can be obtained
Class 1 – Who we are and what we do
Organisational information, structures, locations and contacts This will be current information only.
Who’s who on the Council and its Committees Website                 Noticeboard
Parish Newsletter
Hard copy/email
Contact details for Parish Clerk and Council members Website                 Noticeboard
Parish Newsletter
Hard copy/email
Location of main Council office (correspondence only). Accessibility details: limited off-road parking; 3 small steps to letterbox Spindlewood
Ganges Hill
Staffing structure Website                 Noticeboard
Hard copy/email
Class 2 – What we spend and how we spend it
Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit. Current and previous financial year as a minimum.
Annual return form and report by auditor Website
Hard copy/email
Finalised budget Website
Hard copy/email
Precept Website (in Minutes) Hard copy/email
Borrowing Approval Letter  Not applicable
Financial Standing Orders and Regulations Website
Hard copy/email
Grants given and received Website (in Minutes)
Hard copy/email
List of current contracts awarded and value of contract Website (In Minutes)
Hard copy/email
Members’ allowances and expenses Website  (In Minutes)
Hard copy/email
Class 3 – What our priorities are and how we are doing
Strategies and plans, performance indicators, audits, inspections and reviews. Current and previous year as a minimum.
Community Plan (2017) Hard copy/email
Annual Report to Parish Meeting (current and previous year as a minimum) Website
Hard copy/email
Quality status  Not applicable
Local charters drawn up in accordance with DCLG guidelines  Not applicable
Class 4 – How we make decisions
Decision making processes and records of decisions. Current and previous council year as a minimum.
Meetings are on first Monday of month (except Bank Holidays) and start at 1930 (Oct-Mar) and at 2000 (Apr-Sep). Venue: Fivehead Village Hall, Stowey Road, Fivehead, TA3 6PP.
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) Website                 Noticeboard
Hard copy/email
Agendas of meetings (as above) Website                 Noticeboard
Hard copy/email
Minutes of meetings (as above) – Note: this will exclude information that is properly regarded as private to the meeting. Website                 Noticeboard
Hard copy/email
Reports presented to council meetings – Note: this will exclude information that is properly regarded as private to the meeting. Hard copy/email
Responses to consultation papers Hard copy/email
Responses to planning applications Hard copy/email
Bye-laws Not applicable
Class 5 – Our policies and procedures
Current written protocols, policies and procedures for delivering our services and responsibilities. Current information only.
Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements
Hard copy/email
Policies and procedures for the provision of services and about the employment of staff:

  • Internal instructions to staff and policies relating to the delivery of services Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)
  • Information security policy
  • Records management policies (records retention, destruction and archive)
  • Data protection policies
  • Schedule of charges (for the publication of information)
Hard copy/email
Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list  (Burial Register) Hard copy or view
Assets register Website
Hard copy/email
Disclosure log (indicating the information that has been provided in response to requests) Website
Hard copy/email
Register of members’ interests Website
Hard copy/email
Register of gifts and hospitality Website
Hard copy/email
Class 7 – The services we offer
Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses. Current information only.
Allotments Not applicable
Burial grounds and closed churchyards Website
Hard copy/email
Village hall Website
Hard copy/email
Playing fields and recreational facilities Website
Hard copy/email
Seating; litter and dog waste bins; memorial; lighting Website
Hard copy/email
Bus shelter Website
Hard copy/email
Markets Not applicable
Public conveniences Not applicable
Agency agreements Not applicable
Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) Website
Hard copy/email
Additional Information not itemised in the lists above
 Class 5 – Our policies and procedures
The Council aims to:·

  • Maintain and improve the environment for the present and future generations.·
  • Contribute towards improving the social fabric of the village. Be approachable.·
  • Council believes in fairness, openness, consultation and applying common sense.

Legal requirements are adopted annually in May at the Annual Meeting of the Parish Council and can be seen in the relevant minute.

To complain about the conduct of an elected or co-opted parish councillors for breach of the Code of Conduct for Councillors – submit a written complaint to The Chairman of the Standards Committee (Assessment Sub Committee) c/o Ian Clarke, Solicitor to the Council and Monitoring Officer, SSDC PO Box 25, The Council Offices, Yeovil, BA20 2SE or email

Fivehead Parish Council subscribes to Data Protection. Registration number Z8043377.

 Class 6 – Lists and Registers 
The Burial register up to 1887 is accessible via the internet. Click here
The more recent churchyard register is available from the current churchwarden.
The Clerk to the Parish Council holds the cemetery burial register.
There is a seat at the Playing Field and in The Pound.
There are litter bins at Langford Corner, the Playing Field and by the bus stop on the A378.
There are dog waste bins on the Isle Abbotts Road and Stowey Road.
There is lighting in St Martins Close.
There is a bus shelter on the A378 at the top of Ganges Hill.

Contact details for Parish Clerk
(Contact by phone, email, or post; in person by prior arrangement only) 

Mrs Jill Wardle


Ganges Hill





Telephone: 01460 281902



Disbursement cost Photocopying @ 10p per sheet (black/white) Actual cost incurred by the authority
  Photocopying @ 20p per Sheet (colour) Actual cost incurred by the authority
  Postage Actual cost of 2nd class post for standard letters. Additional costs will be incurred if the weight of the correspondence to be posted exceeds the standard  letter rate.
Statutory Fee   In accordance with the relevant legislation

This document is based on the template guide to information for parish councils accessed through

Approved by the Parish Council on 3rd August 2015 (as amended August 2017 with minor update in August 2018)